DMDG Rules | |||||||||||||||||||||||||||||||||||||||||||
You can download these rules in a PDF format, please click here |
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1. |
Name The Group shall be known as the DMDG. |
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2. |
Object The DMDG is a World-wide learned society for DMPK and related discipline scientists. In addition to an annual meeting and various one-day meetings scattered throughout the year, the DMDG also offers highly regarded and accredited training courses that are coordinated and run by member industry scientists. |
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3. |
Membership Membership shall be corporate, by Company. Where a Member Company has more than 1 individual Sites actively engaged in studies on drug metabolism and/or pharmacokinetics, each Site can be considered for membership (and shall be referred to as a Member Site). Being a Member Company entitles that Company to be actively involved in the running and organisation of the DMDG. This includes voting rights and its employees being able to stand on the Management Committee. Applications for membership shall be scrutinised by the Committee of the Group and new members join on the strict understanding that the DMDG is a learned society and sponsorship is only sought to ensure financial viability of meetings is achievable. Membership status will undergo annual review by the main committee, where a decision to extend or terminate membership will be made based on evidence of active support of the DMDG. The list of Member Companies and Member Sites shall be published on the DMDG website. |
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4. |
Fellowship Membership Individuals who have made significant contribution to the DMDG may be considered eligible for Fellowship Membership at the invitation of the Committee. These members will be known as Fellows of the DMDG. |
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5. |
Liaison Each Member Company/Site shall appoint a representative who shall be responsible for liaison between the Group and other interested persons in the Member Company/Site which they represent. If necessary, more than one representative can be appointed. Appointment of its representatives shall be solely the affair of each Member Company/Site. |
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6. |
'Open' Meetings An Open meeting shall be held annually, if possible. The venue for each Open meeting shall be determined by the Committee, with due regard to location, cost and amenities. The Committee or delegated sub-committee shall coordinate the scientific programme for the meeting and will be open to contribution from members and non-members. The cost of the meeting shall be borne by a combination of registration fees charged to each delegate and sponsorship from vendors and member sites/companies (where appropriate). At the discretion of the committee, meetings may be run jointly with other learned societies. |
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7. |
Other Meetings Meetings additional to the Open meeting may be organised during the course of the year. These will be typically on a focussed topic agreed in advance with the Committee. They will ideally be organised and/or hosted by a Member Company/Site. Any costs associated with running the meeting may be covered by the hosting site, sponsorship, a registration fee charged to delegates or a combination of these. However, this will be agreed in advance by the meeting organiser in consultation with the Committee At the discretion of the Committee, meetings may be run jointly with other learned societies. |
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8. |
Annual Business Meeting An Annual Business Meeting (ABM) shall be held either as a face-to-face meeting at the Open meeting or a webinar to provide an update on the activities of the DMDG for the prior year. Notice of the ABM shall be given at least 1 month prior to the date of the meeting. It is expected that each Member Company/Site sending delegates to the Open meeting will ensure attendance of at least one delegate to the ABM when held face-to-face. When the ABM is a webinar it is expected that ALL Member Company/Sites have at least one representative on the call. |
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9. |
Attendance at DMDG events On occasion, attendance at meetings of the Group may need to be limited (e.g. for reasons of venue capacity) to a set number per Member Company/Site. The following exceptions shall apply:
Attendance at meetings of the Group by non members is permitted where capacity allows. For training courses, the same principle applies, but course organisers are responsible for making any necessary decisions. |
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10. |
Finance There shall be no membership subscriptions. The cost of organising and attending events shall be borne as indicated under Rules 6 and 7. The Committee shall manage available funds and organise events that it considers will be of benefit to the Group. One objective of the Committee is to maintain sufficient financial reserves to cover the annual running costs of the Group. This may be achieved in part through sponsorship of selected DMDG activities. The Committee shall be accountable to the membership for all aspects of these activities. In the event of the DMDG ceasing activities all residual financial reserves would be transferred to a kindred learned society or charity to be decided in consultation with the membership. |
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11. |
Management Members of the Committee shall each come from a different Member Company.
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12. |
Representation Correspondence or other representation of the Group shall only be undertaken by the Chairman, Treasurer, Honorary Secretary, DMDG Secretariat or a person nominated by the Committee to do so for a specific purpose. The DMDG website can be used to post jobs at member companies, there is an administration fee to use this service and this will be handled by the DMDG Secretariat. The use of membership details for non-DMDG purposes requires the pre-approval of the Committee. |
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13. |
Alteration to Rules
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14. |
Committee Travel Budget |
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Most recent revision - September 2020 |